How We Do Business…

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This was a review of policies by the Alternate Chair at recent ACM.
Spawned by recent activities at the Area level,
the presentation was a good reminder for all levels of service,
beginning with the Groups; Don’t Be “Motion” Happy!!!

How We Conduct Business*

The Panel 64 officers would like to reiterate some guidelines for conducting area business that we think will best serve us now and in the coming years. These ideas have been discussed at length by your trusted servants, and lean heavily on our area’s past experience as well as that of the General Service Conference of Alcoholics Anonymous.

The first is that we need to feel free to discuss anything, and to become comfortable in sharing openly with one another. If any member of the Area wishes to have a topic discussed bring it up during one our Assemblies or ACMs., or contact an Area Officer. If time allows we will begin discussion immediately, or it will be on the Agenda as New Business at our next gathering. Discussion should follow the general format suggested in our Service Manual for Sharing Sessions (pg. S40 of the 2014-15 edition). Once it’s discussed it now becomes Old Business. When discussion is completed, further action may be taken.

The second is that we all support the idea that most of our business does not require a motion. If a motion is required, it can only be brought up during “New Business”, and it must be submitted in writing: two copies, one to the Chair and one to the Recording Secretary.

General Rules of Debate:

  • People who wish to speak line up at the microphones and are called on in order.
  • Each person may speak for two (2) minutes.
  • No one may speak for a second time on a topic until all who wish to have spoken for the first time.
  • Voting is by show of hands.

Substantial Unanimity: All matters of policy require substantial unanimity, that is, a two-thirds majority.

Because the number of members present during our meetings varies from time to time, the phrase “two-thirds vote” is taken to mean two-thirds vote of those who are present, eligible, and have either voted for or against a motion.

Reconsideration: After voting on a motion, the losing side will always be give an opportunity to speak their position. A motion to Reconsider a vote must be made by a member who voted with the prevailing side. If the motion receives a majority vote, but fails to pass for lack of a two-thirds vote, the majority may speak to their position, and the motion to Reconsider must be made by someone who voted on the prevailing side. Only a simple majority is required for the motion to be reconsidered. No motion may be reconsidered twice. If the majority votes to reconsider, full debate, pro and con, resumes. Members are urged to limit discussion to new considerations of the motion under debate.

Tips, Hints, and Words of Caution: Full discussion of a motion should take place Before the vote. Premature actions (such as amending motions early in the discussion or hastily calling the question) can divert attention from the subject at hand, thus confusing and/or delaying Area business.

Everyone is entitled to, and should, express his or her opinion. However, if your perspective has already been stated by someone else, it is not necessary to go to the microphone and say it again.

Remember, too, that saving “minority opinions” for after the vote, when there is no rebuttal, is another time-waster, for it can force the Area to reconsider a motion that might well have been decided the first time around if it had been thoroughly examined from all sides. An informed group conscience is the result of discussion covering ALL points of view.

Friendly Amendments: It is possible that someone may wish to propose an amendment to the motion. This requires a second, and must be accepted by the member who originally made the motion. If accepted debate resumes on the amended motion.

Calling the Question: Calling the question brings debate to a halt while members decide whether to proceed directly to a vote (on the motion) or go on with the debate. A motion to call the question must be made in order at the microphone without comment, requires a second, is not debatable, and requires a two-thirds vote.

Tabling a Motion: Tabling a motion (postponing discussion to a future ACM or Assembly) requires a motion and a second, is not debatable, and needs only a simple majority to pass.

*From the CNIA Service Material Handbook. Note: This and other informative material are available as PDFs to download, including the GSR Handbook.

District 11 Elections

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District 11 will be holding their Panel 66 Officer Elections
Sunday, October 25 during their monthly meeting at the Alano Club at 3:30, doors open by 3.

Officer positions:

DCM

Alternate DCM

Secretary (mid-panel electee; incumbent can run again)

Treasurer

Registrar (mid-panel electee; incumbent can run again)

 

The following Committee Chairs could be appointed before the start of the next panel.

BTG
Grapevine
PI/CPC (has new chair as of Oct; more of a liaison)

Positions open to all interested in General Service. Voting by GSRs or their Alternates only.

Probable Agenda for CNIA 07 Election Assembly, Nov. 15-17

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For those asking what the agenda is so they can plan, it will be in the November Accents, but if it goes as years past, this is close.

FRIDAY

7:00 p.m. Call to Order
Serenity Prayer
Housekeeping
7:15 p.m. Weekend Overview
7:30 p.m. DCM Reports
9:00 p.m. Round Tables

SATURDAY

9:00 a.m. Call to Order
GSR Preamble
12 Traditions
12 Concepts
Announcements
Introductions
Housekeeping
Assembly Reports
Business Reports
Appointed Chair and Committee Reports
Consideration of the May Minutes
7th Tradition
Old Business
Delegate Report

12 p.m. RESUMES DUE for CNIA Area Officer Positions and LUNCH

1:00 p.m. Officer Elections for Delegate, Alternate Delegate, Chair, Alternate Chair, Recording Secretary, Treasurer, Registrar.
Reading of Resumes
Elections
Pacific Region Trustee Report
Delegate Report
6:00 p.m. Dinner
7:30 p.m. Speaker (Rod B.??? Pacific Regional Trustee)
8:30 p.m. Ice Cream Social
9:00 p.m. Close

SUNDAY

9:00 a.m. Call to Order
DCM / Officer Reports
9:45 a.m. Roundtable Report Backs
10:00 a.m. New Business:
11:30 a.m. Ask-it Basket with New and Rotating Officers / What’s on your mind?
12 p.m. Close

Being Available

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The following commentary was prepared by a past CNIA Delegate for the 1991 Election Assembly.

In a very short time we will be gathered together at the election assembly. This assembly will consist of the outgoing and incoming Panel District Committee Members and General Service Representatives. Some of you have either already been elected or are in the process of being elected by the districts and groups.

At this assembly you will have the privilege of carrying out one of your most important responsibilities to the group and district you represent and to AA as a whole. That is to participate in the election of the next Panel’s area officers and delegate who will serve CNIA for the next two years.

This is one of the few times we get to take the inventory of others and then act on it. This is basically what you are doing when considering how you will vote. I ask myself the following questions before I vote.

  • Do they have the leadership qualifications described in Concept IX?
  • Do they have the time available to give what is necessary to do the job? (All jobs are different, some very demanding.)
  • What have they demonstrated in the past regarding willingness, dedication, promptness, commitment and reliability?
  • Do they listen, are they teachable or do they already know everything?
  • Are they a good example of the AA fellowship and sobriety?

As I look back over the last four years and take my own inventory (which I won’t publish), I have been one of your elected servants and it has been up to me to learn how to serve through reading, listening, and, of course, sharing. It has been up to the DCMs and GSRs to teach me what the area needs, doesn’t need and what it feels. Also, what it likes and what it dislikes.

It takes all of us working together to serve our area and the fellowship as a whole. It takes a commitment to participate.

An assembly would not go well with only half of the area officers present. At the same time, it doesn’t go well with only a quarter of the GSRs present, but thank God for those who are present.

The election assembly is the time and place for all Groups and Districts to speak and participate. The choice for leadership for the next two years is theirs.

There is a question I hear frequently: I don’t know if I should make myself available for election or not? For me the answer is simple.

IF I AM GRATEFUL, I AM AVAILABLE- THE REST CAN BE LEFT TO THE FELLOWSHIP AND GOD. 

Delegate’s Favorite Tradition

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AA Bios for some of our Workshop Speakers on July 21

Lela offered this A.A. bio

Lela’s sobriety date is January 1, 1990. She has a home group (Rocklin Racetrack — not in Rocklin or near a racetrack).  She has a sponsor. She works the steps every day. She always holds a service position. Currently she serves as CNIA 07 Delegate for Panel 62, and she’s coming to town at the Alano Club in Redding on July 21 for a District 11 Workshop from 12:30 to 4 to tell about her experience at the 63rd General Service Conference.

When she was a GSR in the mid 90s in Santa Clara County, she learned about commitment to her home group. As DCM, she practiced courage. As DCMC (DCM Chair), she learned more about Tradition Seven — specifically, she learned how to budget at the service and individual level. As Recording Secretary for CNIA 07, she learned to listen like she had no opinion. As Alternate Chair, she learned about our “right of participation.” As Area Chair, she grew to love Tradition Nine’s “Universal respect is the key to our usefulness.”

Lela works in corporate America. She tries to share about topics that impact the future of A.A. with a business perspective balanced with our principles of love, care, inclusiveness and respect.

Come hear about Lela’s current favorite tradition, and how she relied on it at the Conference this year. As Lela shares about her Conference experience, she really tries to bring a personalized and humanized view.

Vikki will speak on General Service

Vikki has a sobriety date of May 4, 2002.  She has been in General Service since she was a year sober.  She got elected alternate GSR for the Forbes group in Yuba City (District 19).  Two weeks later, the GSR resigned, and she was suddenly thrown into the bramble patch as GSR.

She has been going to CNIA Assemblies, Pacific Region Alcoholics Anonymous Service Assemblies (PRAASA), and Regional Forums every chance she gets since then!

She was the District 19 Secretary for one panel.  Then she was elected DCM.  While she was serving as DCM, she was appointed to the Area Finance Committee, becoming Finance Chair.  Following that, she was elected Area 07 Secretary and now is Area Chair for Panel 62.

She, and Past Delegate Woody from Panel 50, will talk on General Service at District 11’s July 21 Workshop where free pizza, soda and water will be served.

Tom is another speaker at the Workshop

Tom, currently CNIA 07 Treasurer for Panel 62, will be speaking on “Where the $$ Goes” in the Area and GSO at District 11’s July 21 Workshop. He was Area Finance Committee Chair before being elected Treasurer mid-panel. He served District 22 (Western Slope of El Dorado County AKA Placerville and the surrounding Historic Gold Country) as Alt DCM for Panel 60, chaired the Post-Conference Assembly Committee and was GSR for the High Flyers Group.

He was Alt GSR for that Group the previous panel, and served as meeting secretary for High Flyers and Sunrise Attitude Adjustment. Other local service from 2008 to 2012 includes H&I Jail Meetings and Tele-service.