2019 Agenda Items Workshop



2019 Agenda Items Workshop


Sunday, March 31st, 2019

Alano Club  1050 State St. Redding, CA

11:30 AM – 3:30 PM

Lunch Potluck

Presentations by CNIA Area 07 Past Delegates

Panel 44 Delegate, Inez Y.; Panel 58 Delegate, Lee W.


More on Call for Stories…


 Lela M., past delegate, has come up with these guidelines for all submissions for Literature to Alcoholics Anonymous and Grapevine that she has presented to Area Workshops.

Experience, strength and hope guidelines!

• Everyone has a story. You are here. If you only follow one suggestion — it is simply this: Share your experience, strength and hope the same way you would in a meeting!
• Purpose – The purpose of A.A.W.S. recovery literature is for the member to identify with the problem and find hope for the solution. The literature is the welcoming arm into A.A. – often the first step in the process to working one-on-one with another member!
• Your writing does not need to be elite. The story needs to be accessible. One person who was published in Grapevine shared at the International how she didn’t graduate from college and she was published anyway.!
• We TRY to carry the message!
• Focus on message of hope!
• Focus on theme!
• It’s not “me – ville.” Focus on the reader!
• Reference and quote literature!
• Write until you find the love!
• Ask your sponsor or someone you trust to read it before you submit it!
• The review process will include very thorough and inclusive review. The process very much follows the “principles before personalities” approach. They read submissions blind (anonymous), multiple times. “They” is “us” :)!
• Details bring the story alive. Where are you? Was it cheap beer or expensive? However, watch for clutter!
• Keep it simple!
• Pull someone in at the introduction!
• You don’t have to be a great writer. There are editors. They keep your voice. Don’t worry about being perfect.
• Follow the word count as best you can. Suggestion to write first. Then count. Then edit as many times as necessary!
• Have a clear flow to the story line – with a beginning, middle, and end!
• Be authentic. Be yourself. You are the only one who has your story!
• We cannot dual submit between AAWS and GV. Send one memo and one submission to correct address in time for the deadline!
• Brainstorming: could cluster; could create an outline; could just start writing chronologically!
• Some people want to know where to get more insights on writing. I (Lela M.) will share this great author in case you want to learn more. But it’s not necessary. William Zinsser and his two books, On Writing Well and Writing to Learn.

For AA submissions, e-mail literature@aa.org or mail to Literature Coordinator,General Service Office, Box 459, Grand Central Station, New York, NY 10163

For Grapevine submissions ( manuscripts, calendar events, and humor submissions), e-mail gveditorial@aagrapevine.org or mail to New York Office, 475 Riverside Drive, New York, NY 10115

For Grapevine general editorial information (writers guidelines, etc.) you can e-mail gveditorial@aagrapevine.org

ACYPAA Events for Saturday


Main Speaker Meeting

7pm-9pm – Civic Auditorium, Main Stage
Includes Sobriety Countdown. Speakers from Redwood Falls, MN and Santa Monica.

Panels & Workshops

9:00 AM Morning Meditation – Prayer & Meditation Room
10:00 AM Native American Panel – Siskiyou Room, Red Lion
10:00 AM Parenting in Sobriety – Bill W. Room, Civic Auditorium
11:00 AM Young at Heart: Too Old for YPAA? – Bill W. Room, Civic Auditorium
11:00 AM Mesa de Habla Hispana – Siskiyou Room, Red Lion
12:00 PM LGBTQ Panel – Bill W. Room, Civic Auditorium
12:00 PM Traditions Workshop with Q&A – Siskiyou Room, Red Lion
1:00 PM God Could and Would If He Were Sought: 3rd Step Panel – Siskiyou Room, Red Lion; ASL Interpreted
1:00 PM Never Had a Legal Drink – Bill W. Room, Civic Auditorium
2:00 PM Lopsided Triangle: Too Much Service? – Siskiyou Room, Red Lion
2:00 PM (We Don’t Drink) No Matter What – Bill W. Room, Civic Auditorium
3:00 PM Old Timers Panel – Bill W. Room, Civic Auditorium
3:00 PM Alateen Workshop with Q&A – Siskiyou Room, Red Lion
4:00 PM 11th Tradition and Technology – Bill W. Room, Civic Auditorium
4:00 PM We Will Comprehend the Word Serenity: Emotional Sobriety – Siskiyou Room, Red Lion
5:00 PM We Will Not Regret the Past – Bill W. Room, Civic Auditorium


7:00-8:00 AM – 5K RUN – Sacramento River Trail  Runners will meet in front of the Red Lion @ 7am.
8:00-10:00 AM – SATURDAY MORNING CARTOONS – Red Lion, Sundial Room  All your favorite cartoons and breakfast cereals. Roll out in your jammies.
10:00-4:00 PM – BODY PAINTING – Civic Auditorium, Front/Lobby
11:00 AM -Noon – YOGA – Red Lion, Sundial Room
12:00-4:00 PM – PHOTO BOOTH – Civic Auditorium, Front/Lobby
1:00-4:00 PM – LAWN PARTY! – Civic Auditorium, Front/Lobby;  Epic lawn party, part deux.
3:00-5:00 PM – MC BATTLE – Civic Auditorium, Main Stage; It’s a rapper’s delight
5:45-6:15 PM – FIRE DANCERS – Civic Auditorium, Front/Lobby; Don’t miss this special surprise outside by the fountain.
10:00-1:00 AM – MAIN-STREAM MASH-UP – Civic Auditorium, Main Stage
10:00 PM-11:30 PM – DRAG SHOW – Red Lion, Ballroom/Sierra Room  The Adventures of Aurora Forté.
12:00-3:00 AM – THE HOUSE OF HIGHER POWER – Red Lion, Ballroom/Sierra Room EDM After Party Dance

ACYPAA Events for Friday


Main Speaker Meeting

7pm-9pm – Civic Auditorium, Main Stage
Includes County Countdown. Speakers from Santa Rosa and Toronto.

Panels & Workshops

9:00 AM Morning Meditation – Prayer & Meditation Room
10:00 AM Nothing Counted but Thoroughness and Honesty: 4th Step Panel – Bill W. Room, Civic Auditorium
11:00 AM No Way Separate from AA as a Whole: Service Panel – Bill W. Room, Civic Auditorium
12:00 PM If We Are Painstaking About This Phase of Our Development: 9th Step Panel – Bill W. Room, Civic Auditorium
1:00 PM In the Sunlight at Last: Spiritual Journey – Bill W. Room, Civic Auditorium Leader:
1:00 PM Group Inventory Workshop with Q&A – Siskiyou Room, Red Lion
2:00 PM Sponsorship Workshop with Q&A – Bill W. Room, Civic Auditorium
3:00 PM The Family Afterward – Bill W. Room, Civic Auditorium
4:00 PM Controversy in Your YPAA with Q&A – Siskiyou Room, Red Lion;
4:00 PM Boy Meets Girl on AA Campus – Bill W. Room, Civic Auditorium
5:00 PM From the Joint, to Everlasting Freedom: Prison Panel – Bill W. Room, Civic Auditorium


11:00 AM-Noon – YOGA – Red Lion, Sundial Room
1:30 PM=2:30 PM – WALKING MEDITATION – Arboretum, Turtle Bay – The walk will start near registration at the Civic Auditorium
1:00 PM-3:00 PM – REGGAE LOUNGE & GAMES – Red Lion, Sundial Room
1:00-4:00 PM – LAWN PARTY! – Civic Auditorium, Front/Lobby Shhh. Big surprises await you at the lawn party.
9:00 PM-1:00 AM – PHOTO BOOTH – Civic Auditorium, Front/Lobby
9:15-9:45 PM – BELLY DANCERS – Civic Auditorium, Front/Lobby These belly dancers are here to distract you while we get set-up for the dance.
10:00 PM -1:00 AM – ROCKETED TO THE 4th DIMENSION – Civic Auditorium, Main Stage  Glowstick Dance
10:00 -11:30 PM – COMEDY SHOW – Red Lion, Ballroom/Sierra Room
12:00 2:00 AM – MAFIA – Red Lion, Sundial Room
12:00-3:00 AM– AFTER PARTY DANCE – Red Lion, Ballroom/Sierra Room

Time Table of ACYPAA for April 3-6


Below is the Time Table of All Events with Locations


Ballroom/ Sierra Room Sundial Room Siskiyou Room
5pm Registration, Memorabilia & Hospitality opens 5pm
7pm Main Speaker Meeting
9pm Marathon Meetings 9pm-9am
10pm Throwback Thursday Kick-off Dance 10pm-2am


Ballroom/ Sierra Room Sundial Room Siskiyou Room Bill W. Room Dr. Bob Room Main Stage Lobbies/ Front
9am Morning Meditation (Sacramento Rm) Marathon Meetings
10am 4th Step Panel
11am Yoga Service Panel
12pm 9th Step Panel

FRIDAY (cont.)

Ballroom/ Sierra Room Sundial Room Siskiyou Room Bill W. Room Dr. Bob Room Main Stage Lobbies/ Front
1pm Reggae Lounge & Games Group Inventory Workshop In the Sunlight At Last Panel Marathon Meetings Walking Meditation 1pm-2pmLAWN PARTY! 1pm-4pm
2pm Sponsorship Workshop
3pm The Family Afterward Panel
4pm Controversy in Your YPAA- Workshop Boy Meets Girl on AA Campus
5pm Prison Panel
7pm Main Speaker Meeting
9pm Marathon Meetings Belly Dancers
10pm Comedy Show 10pm-11:30pm Rocketed to4th DimensionGlowstick Dance Photo Booth 9pm-1am

SATURDAY (early morning)


12am MainstreamMashupAfter-Party Dance12am-3am Mafia Marathon Meetings 12am-9am Dance (cont.)


Time Ballroom/ Sierra Room Sundial Room Siskiyou Room Bill W. Room Dr. Bob Room Main Stage Lobbies/ Front
7am 5K Run meet in front of Red Lion Marathon Meetings
8am Saturday Morning Cartoons
9am Build YourOwn God Box(Sacramento Rm)9-11am Marathon Meetings Bidding
10am Native American Panel Parenting in Sobriety Panel Body Painting
11am Yoga Spanish Speaking Panel Too Old for YPAA? Panel Committee iuam-4pm Skit Sessions 9am-2pmPhoto Booth
12pm Traditions Workshop LGBTQ Panel
1pm 3rd Step Panel: (ASL Interpreted) Never Had A Legal Drink Panel LAWN PARTY! 1pm-4pm
2pm Too Much Service? Panel No Matter What Panel
3pm Alateen Panel Old Timers Panel MC Battle 3-5 pm
4pm Emotional Sobriety Panel 11th Tradition & Technology Panel
5pm We Will Not Regret the Past Fire Dancers 5:45-6:15pm
7pm Main Speaker Meeting
9pm Marathon Meetings

SATURDAY (cont.)

Ballroom/ Sierra Room Sundial Room Siskiyou Room Bill W. Room Dr. Bob Room Main Stage Lobbies/ Front
10pm The Adventures of Aurora Forté:Drag Show 10:00-11:30pm MarathonMeetings(cont.) MainstreamMashup MainDance10pm-1am

SUNDAY (early morning)

12am The House ofHigher Power:EDM After-PartyDance 12am-3am Marathon Meetings 12am-9am Dance (cont.)


Ballroom/ Sierra Room Sundial Room Siskiyou Room
9am Memorabilia open 9am-12pm
10am Main Speaker Meeting 10:30am-12:00pm

Some Links


Some FAQs about ACYPAA

Agenda Items: Tips and Hints


GSRs and Conference Agenda Items: What Next?

From our Panel 64 Delegate for California Northern Interior Area 07

The 2014 General Service Conference (GSC) Agenda Items and background information is now available for General Service Representatives (GSR) to discuss with their Home Groups. At our Pre-Conference Assembly on April 12 in Woodland, we encourage every GSR to come to the microphone and share their group conscience on Agenda Items with the California Northern Interior Area (CNIA) Delegate. This spiritual experience is the foundation of our Area’s Conference process.

As GSR, you are the link in the chain of communication between your Group and the General Service Conference which operates all year round. Why do we need a Conference? See S20 in the A.A. Service Manual for a superb answer. The short answer is so we can better help the alcoholic who is still suffering.

The General Service Conference Annual Meeting will be held April 27-May 3 in New York. Our theme is “Communicating Our Legacies—Vital in a Changing World”. As the CNIA Delegate, I will represent our Area at the Conference and need your help to send me to New York as a well informed Delegate for our Area.

Confused already? You are not alone. As a first year GSR, the Conference process can seem very confusing and intimidating. There are dozens of Agenda Items — so how should you go about choosing which Items to discuss with your Home Group and what format should you use to discuss the Agenda items so you can get the group’s conscience?

The Confidential Agenda and Background information, available from your District Committee Member (DCM), gives a detailed explanation of each Item. Remember this information is Confidential (full names of members are used) and for A.A. Members only. Please do not allow anyone to post this on bulletin boards or place on websites or social media. Please help us protect the anonymity and confidentiality of our members.

When looking at the GSC Agenda Items decide what your group has a passion for; Grapevine magazine? Public Information? Cooperation with the Professional Community? Literature? Finance? Corrections? There are interesting Agenda items covering all of these areas including an Item to approve a correction to inaccurate text in the Big Book!

How do groups participate in the Agenda process? Many groups hold a GSC Agenda items meeting separate from their regularly scheduled recovery and business meetings to discuss the Agenda Items. Some groups have a pizza party or go to a coffee shop after the meeting to discuss the items. Other GSRs make the entire list of Agenda Items available to the group and ask members to share their opinions or take a survey. Each group is autonomous, so any way that you and your group decide to participate is the right way for you.

If your group has never done this before, ask for suggestions from your DCM or someone who attended PRAASA or a Pre-Conference Workshop. You might consider only discussing two or three Items at first while providing the entire list to anyone interested. By focusing the discussion on a couple of Items you can get your Home Group members involved.

Don’t worry about always having to come to a consensus among your group. Please take notes on majority and minority opinions, and then attend the Pre-Conference Assembly and share them with me. Please let me know WHY your home group members feel a certain way about the Items (not just a score card of who’s for it and who’s against). I’m looking for your group’s conscience, opinions, ideas and experience on these Agenda Items.

Most importantly, have fun and enjoy the process. There are amazing opportunities for growth on this spiritual journey we are on together. Thank you for your Service!

Preliminary Items for 2014


January 2014

2014 General Service Conference Committees

Preliminary Agenda Items

Below are the preliminary agenda items for the 64th Conference committees. During the February meetings of the trustees’ committees, additional items received by the January 15th deadline may be assigned to appropriate Conference committees. Please keep in mind that this is a preliminary list and agenda items may be added or subject to change by the trustees’ committees at the February board weekend.

I.       Agenda

  • Review suggestions for the theme of the 2015 General Service Conference.
  • Discuss presentation/discussion topic ideas for the 2015 General Service Conference.
  • Review the General Service Conference Evaluation Form.

II.      Cooperation With the Professional Community

  • Review suggested changes to pamphlet, “If You Are a Professional…”
  • Review suggested changes to pamphlet “A.A. as a Resource for the Health Care Professional.”
  • Discuss ways of stimulating interest in C.P.C. service work.
  • Review contents of C.P.C. Kit and Workbook.

III.     Corrections

  • Consider request for revisions to the section “What A.A. does NOT do” in the pamphlet “A Message to Corrections Professionals” to be consistent with similar text in C.P.C. literature.
  • Review contents of Corrections Kit and Workbook.

IV.    Finance

V.      Grapevine

  • Review Audio Strategy status update.
  • Review GV Board proposal to the 2014 Conference Committee on the Grapevine to significantly reduce the La Vina deficit.
  • Report from AA Grapevine Board on feasibility of producing one book in American Sign Language (ASL).
  • Consider the list of suggested Grapevine book topics for 2015 or later.
  • Review Grapevine Workbook.

VI.     Literature

  • Consider a request to remove a sentence of text from page 5 of Living Sober.
  • Consider a request to add text in the section on Concept XII of the pamphlet “Twelve Concepts for World Service Illustrated.”
  • Review draft pamphlet or progress report on literature that focuses on spirituality.
  • Review the revised draft pamphlet or progress report on “Circles of Love and Service.”

VII.   Policy/Admissions

  • Review dates for the 2017 General Service Conference.
  • Consider a request that an anonymous electronic voting system be utilized on all non-election votes for a trial period.

VIII.   Public Information

  • Review 2013 annual report from the trustees’ P.I. Committee regarding G.S.O.’s A.A. Web site.
  • Consider that the 2014 A.A. Membership Survey be conducted by area on a random basis as was done in the 2011 A.A. Membership Survey.
  • Public Service Announcements (P.S.A.s):
    1. Review report from trustees’ P.I. Committee on A.A. Video P.S.A.s.
    2. Review current video P.S.A.s for relevance and usefulness.
    3. Consider production of new video P.S.A.s.
    4. Review final report on the centralized distribution, tracking and evaluation of the video P.S.A. for the Spanish-speaking community, “Tengo Esperanza”
  •  Review contents of P.I. Kit and Workbook

IX.     Report and Charter

  • The A.A. Service Manual, 2014-2015 Edition: 1.     Review list of editorial updates.
  • Discuss A.A. Directories (Canada, Western U.S., and Eastern U.S.).
  • Discuss General Service Conference Final Report.

X.      Treatment/Special Needs-Accessibilities

  • Review contents of Treatment Committee Kit and Workbook.
  • Review contents of Special Needs/Accessibilities Kit and Workbook.

XI.      Trustees

  • Review resumes of candidates for:
    1. Pacific Regional trustee
    2. Eastern Canada Regional trustee
  • Review slates of trustees and officers of the General Service Board of Alcoholics Anonymous, Inc.
  • Review slate of directors of A.A. World Services, Inc.
  • Review slate of directors of A.A. Grapevine, Inc.

XII.   Archives

  • Review revised draft video Markings on the Journey.
  • Review Archives Workbook.

XIII.     International Conventions/Regional Forums

  •  Discuss ways to encourage interest in Regional Forums and attract first-time attendees.

To download Preliminary Items as PDF, click here.